If you’re planning a trip to the Netherlands, there’s a new rule you’ll want to know before you start your visa application. VFS Global announced that starting August 4, 2025, all Netherlands Visa Application Centres (VACs) will only accept digitally filled visa application forms. Handwritten forms? No longer valid.

Let’s break down what this means, how the new process works, and what documents you’ll need.

What’s Changing?

Until now, many applicants have still submitted handwritten Schengen visa forms at the Visa Application Centre. But starting August 4, the Dutch government will require all applicants to use the digital process.

That means:

• Only online-generated application forms will be accepted.
• No more handwritten or scanned printouts.
• You’ll need to create an account and fill out your visa form online through the Netherlands Ministry of Foreign Affairs portal.

The goal is to streamline the application process, reduce errors, and cut down on processing times.

How to Apply for a Netherlands Visa: The New Process

Step 1: Go Digital Right From the Start

You’ll need to fill in and submit your application form online. Handwritten forms will be rejected, so don’t show up at the centre with a paper form in hand.

• Visit the official portal: https://consular.mfaservices.nl/create-account

Create an account to begin. The online system is designed to walk you through each step, from personal details to travel plans.

Step 2: Digitally Fill Out the Form

The digital form guides you through each section clearly, but it asks for detailed information. Take your time, double-check your entries, and save your progress. If you need to gather anything, you can return to it later

You’ll enter information about your:

• Passport details
• Travel itinerary
• Purpose of travel (tourism, business, family, study, etc.)
• Accommodation and means of support

Step 3: Gather Important Documents

Even in the digital age, you’ll need to scan and upload supporting documents. Make sure your files are clear and legible. Essential documents typically include:

• Printed, signed digital visa application form
• Passport (valid for at least 3 months after your return date, with 2 blank pages)
• Two recent passport-sized photos (as per Schengen standards)
• Travel insurance covering at least €30,000 in medical expenses
• Proof of accommodation (hotel bookings or invitation letter)
• Flight reservations
• Proof of financial means (bank statements, sponsor letter, etc.)
• Cover letter explaining your travel plans

You may also need:

• Work certificate or school letter
• Proof of ties to your home country (job contract, property, family documents)

Additional documents might be required based on your specific purpose of visit.

Step 4: Finalise and Submit

Once you complete the form and upload all documents, submit your application online. The system then prompts you to schedule an appointment at your nearest Netherlands Visa Application Centre, where you provide biometrics and any remaining documents.

Why the Digital Shift Matters

• It cuts down on form errors that delay visa processing.
• It ensures all data is readable and matches across systems.
• It makes it easier for travellers to prepare before visiting the VAC.

For frequent travellers, this new system might be a time-saver in the long run.

Bottom Line

If you apply for a Netherlands visa after August 4, skip the paper form. Go digital, fill it out online, print the final version, and bring it to your appointment along with your supporting documents.

Bookmark the official visa portal and make sure you’re using the latest forms. The switch to online-only forms isn’t just a procedural update; it’s a mandatory step that can make or break your application.

For more updates on Schengen visa changes, stay tuned.

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